Management software for web and digital agencies: projects, retainers and billable hours

Your agency keeps projects, deliverables and deadlines in one place — with monthly retainers, billable hours and the margin on every client in plain sight. Your clients' domain and hosting portfolio sits alongside them, with alerts before every renewal.

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Projects and deliverables with deadlines and client approval, on one board
Domains and hosting for each client, with renewal alerts in the same portfolio
Other software from the 4b2b ecosystem, presented as separate products

Projects, retainers and billable hours in one accountDomains and hosting with alerts before every renewal

Management software for web and digital agencies

4 modules

01Projects and deliverablesBriefs, deliverables and deadlines for every project, with client approval at each stage.ProjectsDeliverablesClient approval 02Domains & hostingDomains and hosting for every client, with an alert before each renewal date.DomainsHostingRenewal alerts 03Other 4b2b softwareOther software from the 4b2b ecosystem that a business may need.CRMERPHRInvoicing 04Clients, retainers and hoursMonthly retainers per client, timesheets with billable hours, and profitability per project and per client.RetainersTimesheetsProfitability

Your agency, organized in one place

4webagency is the all-in-one software platform for web and digital agencies: projects and deliverables with client approval, client records with monthly retainers, billable time tracking, profitability per project and per client, and a domain and hosting portfolio with renewal alerts.

Projects & Deliverables

Projects with deliverables and milestones
Client approval on each deliverable
Profitability per project

Clients & Retainers

Client records in one place
Monthly retainers per client
Profitability per client

Time tracking & Billable hours

Timesheets with billable hours
Billable-hours totals
Time logged per project

Domains & Hosting

Domain and hosting portfolio
Alerts ahead of every renewal
Domains and hosting in one list

Start with your agency

Everything your agency needs, in one place

4webagency.net brings projects and deliverables, client retainers, team timesheets and the portfolio of domains and hosting into one place, built for web and digital agencies.

Retainers & profitability

Projects & deliverables

Timesheets & renewals

app.4webagency.net

Retainers & profitability — every client's margin in view

Each client has its monthly retainer, and billable hours are logged against it.
Profitability is shown per project and per client, so you see which accounts pay off.

ClientsMonthly retainersBillable hours

Profit per projectProfit per clientProfitability report

Projects & deliverables — every job with its number

Each project has its job number and its deliverables.
Every deliverable goes through an approval flow, and the whole project stays in one place.

Job numberDeliverablesApproval flow

Scope changesProject filesClient approval

app.4webagency.net

Timesheets & renewals — hours and deadlines under control

Team timesheets record billable hours on each project.
The portfolio of domains and hosting sends renewal alerts, so you can act before a renewal is due.

TimesheetsBillable hoursTeam

DomainsHostingRenewal alerts

Part of the 4b2b ecosystem

Your agency's projects, retainers and profitability in one app

4webagency.net is part of the 4b2b ecosystem, alongside sibling applications you use as separate products.
Each project carries its deliverables and milestones, with a client approval flow.
Clients and monthly retainers are managed in one place, and timesheets record billable hours.
Draft invoices are built from those hours and the retainers, and the draft is sent to 4invoices, where the invoice is issued.
Profitability is tracked per project.
The portfolio of domains and hosting shows renewal dates, with alerts.

Built for web and digital agencies.

Projects with deliverables and approval

Monthly retainers and billable hours

Agency types

Software for every kind of web or digital agency

4webagency adapts to the way your team actually works — from the full-service agency on monthly retainers to the design studio, the custom development team or the freelancer with three clients. Pick the modules you need and start the same day.

Full-service web agency

Website projects, campaigns and maintenance for the same client in one account: brief, projects, deliverables and client approvals.

Monthly retainers
Deliverables and milestones
Client approvals

Design & branding studio

Visual identity, mockups and design work, with each deliverable and its change requests tracked in one project and hours logged per client.

Change requests tracked
Approval per deliverable
Billable hours per client

SEO & PPC agency

Monthly optimisation retainers and paid campaigns, with the hours logged per account and performance reports per project.

Monthly recurring
Hours per account
Performance reports

Social media agency

Projects and deliverables per client with milestones and client approvals, plus time tracking for the creative team.

Deliverables per client
Milestones per project
Creative team time tracking

Custom software development

Projects, milestones and billable hours per module, with the profitability of each project calculated from timesheets and team rates.

Milestones per project
Billable hours
Profitability per project

E-commerce agency

Client projects and maintenance for e-commerce sites, with monthly retainers, domains and SSL certificates tracked per client.

Client projects
Monthly retainers
Domains & SSL

Freelancer / small team

Three clients or thirty: projects, hours and draft invoices in one place instead of a pile of spreadsheets.

Start the same day
Hours and deadlines
Draft invoices sent to 4invoices

Digital marketing agency

Retainers per client, hours logged per channel and consolidated reports built from data you already entered.

Retainers per client
Hours per channel
Reports per project

Frequently asked questions

Quick answers to the most common questions about the 4webagency platform for web and digital agencies.

How long does it take to set up my agency on 4webagency?

You can start the same day: create the agency account, import your client list, define monthly retainers and hourly rates, then add your active projects. Initial setup takes between 30 minutes and a few hours, depending on how many clients and live projects you have.

What does the 4webagency platform include?

4webagency brings together in one account your projects, each with a job number and deliverables that go through an approval flow, client records with their monthly retainers, timesheets with billable hours, and the domain and hosting portfolio with renewal alerts. It is part of the 4b2b ecosystem.

How do I tell whether a client is profitable?

Every logged hour belongs to a project and a client, and the platform compares time spent against the amount invoiced. You see margin per project and per client, month by month, so you find out which retainer turned into unbilled work before the year closes at a loss.

Does it also track my clients' domains and hosting?

Yes. You keep the whole domain and hosting portfolio in one place, with renewal dates and alerts ahead of every renewal. You stop losing a client's domain because the notice landed in an inbox nobody reads any more.

Do I need technical skills?

No. Everything is managed visually from the agency panel, with no code and no installation. If your team already works with a project board and a timesheet, the switch is immediate.

Can I send clients monthly reports automatically?

No. Nothing is sent to clients automatically, and the platform has no client portal. The hours logged during the month and the profitability per project and per client stay in your account, where you review them yourself.

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Affiliate program

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What it is

What web and digital agency software is

Web and digital agency software is a single platform that brings together projects and deliverables, client records with their retainers, billable hours and the domains and hosting you manage for your clients. 4webagency.net is the platform for this work in the 4b2b ecosystem: project management with milestones and client approval of deliverables, monthly retainers with included time, timesheets with billable hours, a domain and hosting portfolio with renewal alerts, and reports on profitability per project. Invoices are prepared as drafts from time entries and retainer periods; a draft invoice is sent to 4invoices.

What you can manage with 4webagency

Projects with deliverables and milestones
The client record — retainer, history and client portal
Billable time tracking per project and per person
Portfolio of domains and hosting, with renewal alerts
Monthly retainers with included, consumed and extra time
Project margin and client profitability

Pros

Start by adding your clients and projects
See the status of each deliverable and milestone in one place
Projects, clients, hours and domains in one place
See which client is using more time than its retainer includes
Clients have their own portal and approve deliverables

Cons

We are transparent — here is where 4webagency.net is not yet the best fit:

It does not replace a full ERP for companies with hundreds of employees
It is not a design or development tool — it manages the work, it does not do it
Migrating a large history from another system requires assistance
It does not send reminders or notifications to your clients

How it works (3 steps)

Set up your agency

Add clients, monthly retainers and hourly rates.

Put projects in motion

The team logs time against projects, while deliverables and their approval by the client live in the same place.

Check profitability on real data

Billable hours feed a draft invoice that is sent to 4invoices, reports show profitability per project, and renewal alerts flag domains and hosting before they expire.

4webagency.net vs other agency solutions

An honest comparison with a shared spreadsheet, a generic task board, a standalone timesheet and an international suite.

Criterion	4webagency.net	Shared spreadsheet	Generic task board	Standalone timesheet	International suite
Projects and deliverables with client approval	✓ Yes	Varies	Varies	Varies	Varies
Monthly retainers with included time	✓ Yes	Varies	Varies	Varies	Varies
Profitability per project and per client	✓ Yes	Varies	Varies	Varies	Varies
Domain & hosting portfolio with renewal alerts	✓ Yes	Varies	Varies	Varies	Varies