Retainers with included hours
Define a monthly or quarterly retainer with its included time, price and overage rate per hour. Each month becomes a period that fills up as approved hours are logged, and you can allow an optionally capped rollover.
Project, retainer and time-tracking software for web agencies in Romania
Run a Romanian web or digital agency from one account: monthly retainers with included hours, timesheets with a timer, projects with deliverables and a recorded client decision, and a register of client domains, certificates and hosting with a renewal ladder. Prices are in euro; an account from Romania pays in lei at the BNR rate of the day plus 5 %.
- A retainer period fills up as approved hours are logged, with overage shown separately
- Invoice drafts built from approved hours, retainers and change orders, ready to push to 4invoices
- Expiry dates you enter for domains, SSL and hosting, with 60, 30 and 7-day stages
Projects, retainers and billable hours in one accountDomains and hosting with alerts before every renewal
Management software for web and digital agencies
4 modules01Projects and deliverablesBriefs, deliverables and deadlines for every project, with client approval at each stage.02Domains & hostingDomains and hosting for every client, with an alert before each renewal date.03Other 4b2b softwareOther software from the 4b2b ecosystem that a business may need.04Clients, retainers and hoursMonthly retainers per client, timesheets with billable hours, and profitability per project and per client.
What a Romanian web agency gets from 4webagency
Retainers, hours, deliverables, renewals and invoice drafts connected to the same client record, so you can see where an agency earns and where it gives work away.
Timesheets with a timer
Log time by project, deliverable and person, or start and stop a timer. Mark entries billable or not, submit them for approval and approve them in bulk. The week sheet and a list of days with no hours logged show what is still missing; leave is not taken into account.
Projects, milestones and deliverables
Each project gets a code, a brief, a budget in money and minutes, and milestones with dates. Deliverables move through a fixed flow: to do, in progress, in review, with the client, approved, delivered.
Deliverable versions with a decision trail
Every version of a deliverable is kept, together with the client's decision, who decided, the time and the IP address. A rejection starts a new version. It is a record of approval, not a legal signature.
A register for scope changes
Log each change request, quote it, and record whether it was approved, rejected or absorbed. Absorbed work needs a reason and shows up as margin you did not recover.
Domains, SSL and hosting inventory
Keep every client domain, certificate and hosting plan with its expiry date, supplier cost and the price you charge. Import domains in bulk and see the margin on each renewal.
A renewal ladder
Renewals move through 60, 30 and 7 days and then overdue, using the dates you stored. The ladder advances when the renewal scan runs, which the panel does when you open the overview or when you press the scan button on the renewals page.
Invoice drafts from real work
Build a draft for a client and a month from approved billable hours that no retainer covers, retainer fees and overage, approved change orders, renewals and milestones. Each source row is stamped, so nothing is billed twice. Once you approve the draft it can be pushed to 4invoices, where the fiscal invoice is issued.
Profitability and risk rules
See margin per client, project and person. Nine fixed rules flag a retainer burning too fast, unbilled hours, a project over budget, a deliverable stuck with the client or an overdue renewal.
Monthly client reports
Generate a report from the month's data: delivered items, retainer consumption, renewals done, hours by category and what is waiting on the client. You can issue a private link for it and send that link yourself.
From the first client to the monthly close
Add your clients and rates
Create clients with their contacts, then your people and a rate card with a default hourly rate and overrides by client, project, role or person.
Set up retainers and projects
Open a retainer with its included hours and attach projects, milestones and deliverables to the client.
Log and approve time
The team logs hours with the timer or the week sheet. Approved billable hours fill the retainer period and the project margin.
Close the month
Review the blockers, build the invoice draft, approve it and push it to 4invoices, and generate the client report.
What to expect, and what it leaves out
- 4webagency manages an agency's work; it does not build websites. For that there is 4buildsite.net, a separate product in the same ecosystem.
- Prices are in euro; an account from Romania pays in lei at the BNR rate of the day plus 5 %. The plans are Start (€1 a month), Plus (€2), Pro (€4) and Premium (€8), and each one is free for 6 months, with no card and no yearly commitment. Pro and Premium list advanced reporting and API access in the plan.
- Expiry dates for domains, certificates and hosting are entered or imported by you. The platform does not look up WHOIS, DNS or certificates, and it does not renew anything.
- Alerts and renewal stages are shown inside the app. The platform does not e-mail or message your clients, and reports are not mailed.
- Client decisions and shared reports are served through a private, token-protected link over the API. There is no client-facing portal page today, so a client cannot click to approve there.
- There is no PDF or CSV export of reports and invoices today. Fiscal invoicing, VAT and Romanian e-Factura are handled in 4invoices, not in 4webagency.
- Project tasks, kanban boards and sales pipelines are not part of it; they belong to other products of the ecosystem.
Questions Romanian agencies ask
Short answers about what 4webagency does today: retainers, timesheets, deliverables, renewals and invoice drafts.
What does 4webagency do for a web agency in Romania?
It keeps your agency's operations in one account: clients and their retainers, projects with milestones and deliverables, timesheets with billable hours, a register of client domains, certificates and hosting, invoice drafts built from approved work, and reports on profitability.
Is it a website builder?
No. It manages the work of an agency; it does not build the websites. Website building belongs to 4buildsite.net, a separate product.
How does a retainer work?
You set the included time, the price and the overage rate per hour. Every month becomes a period that fills as approved hours are logged against it, and you can see the hours consumed, the hours over the limit and the share of the allowance used.
Do clients approve deliverables inside the platform?
Each deliverable version moves to review with the client, and the client's decision is stored with the time and IP address; a rejection opens a new version. It is a record of approval, not a legal signature. The private link is served over the API; there is no client-facing page or button today.
Does it watch my clients' domains and certificates automatically?
No. You enter or import the expiry dates. The renewal ladder (60, 30 and 7 days, then overdue) and the risk rules run on those dates when a scan runs, and the results appear inside the app. Nothing is looked up or renewed for you.
Does it send e-mails or reminders to my clients?
No. It does not e-mail or message your clients. Alerts, renewal stages and reports stay in your account, and any private link to a report is one you send yourself.
How do I invoice from it?
Build an invoice draft for a client and a period. It collects approved billable hours not covered by a retainer, retainer fees and overage, approved change orders, renewals and milestones, and stamps each source so it cannot be billed twice. Once you approve the draft it can be pushed to 4invoices, which issues the fiscal invoice.
What does it cost?
Plans start at €1 a month (Start), then Plus at €2, Pro at €4 and Premium at €8. Every plan is free for the first 6 months, with no card and no yearly commitment. See the pricing page for the details of each plan.
Where is the Romanian version?
The Romanian site is at /ro. The English pages describe the same product for Romanian agencies that prefer to work in English.