How much does management software for a web agency cost?
Management software for a web agency is billed monthly, per account — not per user. At 4webagency the plans run from webagency-start (5 RON a month) to webagency-premium (40 RON a month), and three things decide the plan: how many users you need, how many active clients and projects you run, and whether you use the domain and hosting portfolio.
Short answer
- At 4webagency the price is monthly and flat per account, not per user.
- Plans run from 5 RON a month (webagency-start) to 40 RON a month (webagency-premium).
- Each plan includes a user cap: 2 on start, 5 on plus, 15 on pro, 50 on premium.
- You move up a plan when you outgrow the user cap, not for every extra person.
- No implementation fee, and no separately-priced domains module — the portfolio is included.
What the law says (in brief)
- A software subscription is a service; VAT is charged only if the supplier is VAT-registered (Law 227/2015).
- An invoice from a Romanian supplier travels through RO e-Factura (GEO 120/2021, extended by Law 296/2023).
- The expense is booked against the invoice, which is the supporting document (Law 82/1991).
- Client data you upload falls under the GDPR (Regulation (EU) 2016/679), so you sign a processing agreement.
Practical examples
- A 2-person studio with 9 active clients sits on webagency-start: 5 RON a month, 60 RON a year, for the whole account.
- A 6-person agency outgrows the 5-user cap and moves to webagency-pro: 20 RON a month per account, not 20 RON per person. A whole year (240 RON) is covered by under an hour and a half billed at 180 RON.
- 40 .ro domains renewed at roughly 90 RON (3,600 RON), rebilled with a 15% admin fee, bring in 540 RON a year — more than a full year of subscription on any plan.
Price, user cap and who each plan is for
| Plan | Price and user cap | Who it fits |
|---|---|---|
| webagency-start | 5 RON a month, up to 2 users | A freelancer or a 2-person studio: projects, briefs, deliverables, the client file |
| webagency-plus | 10 RON a month, up to 5 users | A small team with retainers: billable timesheets and invoicing with e-Factura via 4invoices.net (included from here up) |
| webagency-pro | 20 RON a month, up to 15 users | An agency with several teams: client profitability, monthly reports, the domain portfolio |
| webagency-premium | 40 RON a month, up to 50 users | A large agency, a big domain portfolio, rebilled to the client |
Common mistakes
- Comparing other tools' per-user prices and ignoring the plan's user cap — the cap decides the plan.
- Taking the smallest plan, then finding you need more users than the cap allows.
- Leaving out the hours lost every month to manual reporting — that is the real cost.
- Expecting agency software to replace Figma or Git — it does not, and it should not.
How 4webagency helps
- One subscription for projects, clients, timesheets and the domain portfolio, instead of three tools.
- A flat per-account price: adding someone does not move the bill, as long as you are under the cap. The plans are entry-priced — the pro plan, at 20 RON a month, costs less than one billed hour.
- Project margin is visible while you can still act on it, not on the final invoice.
- Invoices go out through 4invoices.net with ANAF e-Factura included from webagency-plus up, so there is no fourth tool to buy.